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DPW hackathon

Terms & Conditions

ARTICLE 1 – ORGANIZATION OF THE COMPETITION

The company BeMyApp, a French company with a capital of 1.250,00 euros, whose registered office is located 18 Boulevard Michelet, 13008 Marseille, France - company registration number B 523 824 258 (Marseille RCS) - is organizing on behalf of the company Matthias Gutzmann trading as “Digital Procurement World”, whose registered office is located at Huntorpstrasse 14, 28259 Bremen, Germany. (hereafter referred to, collectively, as “Organizer”) a hackathon called “DPW Hackathon” (hereafter referred to as “Competition”) from September 18, 2019 to September 19, 2019.

ARTICLE 2 – OBJECTIVE OF THE COMPETITION

The aim of the competition is to develop, in teams and over a limited amount of time, innovative solutions around the topics:
1. Find new ways and metrics to measure procurement performance.
2. Re-invent the source-to-pay process and find new ways to source, buy and pay.

ARTICLE 3 – PARTICIPATION PROCESS

The Competition is free and without any purchase obligation. The Competition is open to all individuals (i) who have the age required by law in their country of residence to enter this competition, (ii) who hold a bank account in their country of tax residence, (iii) who have IT skills, technical skills, design skills, or marketing skills and (iv) who have their own computer hardware in working order throughout the duration of the Competition (hereafter referred to as “Participants”).

Employees of Digital Procurement World and BeMyApp and/or their affiliates, and members of their families, as well as anyone who has directly or indirectly contributed to the conception, organization or realization of the Competition, are ineligible to take part in the Competition.

The registration for the Competition is open from September 18th until September 19th. The hackathon will take place from September 18th at 8 am until September 19 at 4.30 pm.

Each registration in the hackathon is individual, and only one registration per person is allowed during the entire duration of the Competition.

Phase 1: Registration process

  • Date: Between August 21 and September 13.
  • Object: Every person wishing to participate can register online on the dedicated website for the Competition accessible at the following address: http://www.digitalprocurementworld.com/hackathon. Registrations will be limited to 30 for external registrants. Registrants must provide the following information: last name, first name, date of birth, address, phone number, email and their profile for the purpose of the Competition, as suggested on the website. This information is required for the completion of their application.

    Each candidate guarantees that the information entered during his/her application to the Competition is complete and accurate. Any false, incorrect or incomplete information will automatically result in the application being rejected.

    The Organizer reserves the right to reject an application at any time if the profile of the Participant does not comply with the Competition standards.

Phase 2: “Ideation” Online platform

  • Date: From September 2nd, 2019
  • Platform website address: https://participants-dpw2019.bemyapp.com/
  • Object: On the “Ideation” platform, each Participant will exchange with mentors and other Participants their questions and ideas in order to mature them before the hackathon.

Phase 3: Beginning of the Competition

  • Date: On September 18 at 11.00am
  • Place: Beurs van Berlage - Damrak 243, 1012 ZJ Amsterdam, Netherlands
  • Object: Participants will meet and form teams of three (3) to seven (7) participants to focus around a single project of developing a solution (hereafter referred to as “Teams”). A Participant cannot be a part of more than one Team. Teams will have until September 19 at 2:00 pm to develop their solution.

Phase 4: Evaluation and presentation of the solution - 1st part

  • Date: On September 19th at 2:10pm
  • Place: Beurs van Berlage - Damrak 243, 1012 ZJ Amsterdam, Netherlands
  • Object: From 2:10pm, each Team will present its solution to the jury for a duration which will be determined according to the number of developed solutions and which will not exceed 7 minutes, including 5 minutes of pitch and demo and 2 minutes of questions/answers with the jury.

Phase 5: Evaluation and presentation of the prototype - 2nd part only for the selected teams

  • Date: On September 19th at 3:30pm
  • Place: Beurs van Berlage - Damrak 243, 1012 ZJ Amsterdam, Netherlands
  • Object: From 3:30pm, only the selected Teams will present its solution to the jury for a duration which will be determined according to the number of developed prototypes and which will not exceed 8 minutes pitch, without any questions and answers session by the jury.
  • Phase 6: Jury’s selection and Competition results

    • Date: On September 19th at 3:20
    • Place: Beurs van Berlage - Damrak 243, 1012 ZJ Amsterdam, Netherlands
    • Object: Jury’s deliberation and announcement of winners and prizes at 4pm

    At the end of this incubation phase, a jury made of employees from the Organizer’s company and external stakeholders will rate the projects in the incubation program. The criteria for the incubation project presentation have not been established yet.

    ARTICLE 4 – DETERMINATION OF WINNERS

    The two winning Teams will be determined by a jury of 5 to 7 members representing IBM, Digital Procurement World and other professionals. The composition of the jury will be communicated to the Participants at the latest on September 19th at 4pm. The jury will designate the winners.

    The winners will be selected from among the Participants who actually:

    - Satisfy the conditions for participation as set forth in the present rules
    - Participated in the Hackathon session
    - Were present during the submission of their prototype at 2pm on September 19th, 2019 or – if need be – were excused by the other members of their Team.

    The jury will select the winning Teams based on the following criteria:

    1. Business Relevance (5 points out of 20)

    The proposed solution should solve a real business problem for procurement that is not otherwise solved, or join together existing solutions in an innovative way.

    2. Innovation/Originality (5 points out of 20)

    Is the solution totally new or this is an enhanced version of an existing app/platform?

    3. Feasibility (5 points out of 20)

    4. User Experience (5 points out of 20)

    Is the solution user-friendly and easy to use in terms of user experience? Can the solution be developed within the incubation or guidance from DPW after the Hackathon?

    Jury decisions are final and cannot be challenged.

    ARTICLE 5 – PRIZES AWARDED

    The Competition is endowed with cash prizes:

    1st prize: the sum of 2,000 euros (divided equally between each member of the winning team).

    2nd prize: the sum of 1,000 euros (divided equally between each member of the winning team).

    The gained prizes are neither exchangeable nor refundable against their cash value. BeMyApp reserves the right, if circumstances so require, to replace the prizes with others of equivalent value, without liability being incurred thereby.

    ARTICLE 6 – PRIZE ALLOCATION

    Prizes will be sent by DPW members to the winners within a maximum of 4 (four) months, to the address indicated by the winner.

    If the address of a winner is unusable (illegible, incomplete or erroneous), the latter will lose the profit of its prize.

    In addition, the Organizer cannot be held liable because of an error of routing of the prize, the loss of the prize during shipment, or inability to contact the winner.

    No mail will be sent to Participants who did not win.

    ARTICLE 7 – COMPENSATION

    Participant waives all of his/her claims regarding compensation against the Organizer due to his/her participation to the Competition (in particular with regards to costs incurred for participation such as transport, accommodation, etc.) with the exception of drinks and meals which will be supplied by the Organizer during the duration of the Competition.

    ARTICLE 8 – MODIFICATION, INTERRUPTION AND TERMINATION OF THE COMPETITION

    The Organizer reserves the right to shorten, extend, modify or terminate the Competition, or a part of the Competition, as a result of a force majeure event without incurring liability as a result thereof.

    In such case, the Organizer will provide notice thereof to the Participants by any means of its choice (including email and/or publication on the Website), and, if the need arises, will communicate to the Participants the new rules applicable or the new ending date of the Competition, as the case may be. Each Participant may notify the Organizer by email that s/he refuses the new conditions of the Rules, in which case s/he will be excluded from participating, which s/he expressly accepts. If no refusal is communicated to the Organizer within 72 hours, the new conditions of the Rules will be deemed to have been accepted by Participants.

    In case of a modification to the Rules, cancellation or interruption of the Competition, or a reduction or an extension of its length, the Organizer waives all liability and Participants will not be entitled to any compensation.

    ARTICLE 9 – FRAUD

    The Organizer may cancel all or part of participations in the Competition if it appears that fraud has occurred in any form whatsoever, in particular computer fraud, during the Competition. The Organizer reserves, in this case, the right not to award prizes to fraudsters, to disqualify the concerned prototype project and/or to bring actions against the authors of these frauds. The Organizer shall not incur any responsibility towards the Participants because of the committed frauds.

    Furthermore, the Organizer cannot be liable in case of damage, whether material or immaterial, caused during the Competition and thereafter, to the Participants, to their computing equipment, or to the data, including consequences which may ensue from it on their personal, professional or commercial activity.

    ARTICLE 10 – EXPLOITATION RIGHTS AND INTELLECTUAL PROPERTY

    Exploitation and property rights to solutions developed during the Competition are reserved to Participants.

    If the Participants wish to assign their rights, they shall first offer to the Organizer the option to acquire the rights in their solutions for commercial use. The conditions of this assignment of rights shall be defined by way of a separate agreement between the Organizer and the Participants.

    During the Competition, the Participants shall only use elements which are clear of any rights. Any third-party elements included in the solution, including open source software, must be clearly identified with their version, the terms of the applicable license and any other details regarding their use. The Participant understands that this information is taken into account in the assessment for the allocation of a prize.

    The solutions shall not infringe any intellectual property right or images right. Each Participant warrants to the Organizer that their creation does not infringe in any way any third-party rights, and that s/he obtained, where necessary, the authorization of any third party.

    By joining the Competition, Participants expressly authorize the Organizer, for free, to publish, communicate, exhibit and disclose orally, graphically or in writing, projects and solutions presented during the Competition. Each Participant agrees to be mediatized (portfolio, website, etc.) and authorizes the Organizer, for free, to present all the works realized on all the communication media used in support of this Competition as well as to mention names, first names and images of the Participants.

    Under this regulation, the Participant shall not acquire any full or partial right of any kind on the name and trademark “Digital Procurement World” nor on any names and/or brands associated with Digital Procurement World, used alone, in association with or as part of another word or name, or any rights on trademarks, names or logos of Digital Procurement World or IBM, or any of its associated or related companies.

    ARTICLE 11 – IMAGE RIGHTS

    The Participants may be filmed or photographed during the event. By joining the Competition, the Participants agree to the use and the distribution of their image by the Organizer, including for promotional events occurring after the Competition. The production and distribution of films and photographs of the event will not lead to any compensation of the Participants.

    ARTICLE 12 - CONFIDENTIALITY

    The Participant acknowledges the confidentiality of all information and documents which have been shared with him/her throughout the Competition.

    During the whole duration of the Competition, the Participant will not directly or indirectly use or share any information with any third party, unless s/he has obtained a written authorization to do so, delivered by the Organizer beforehand. This applies to information shared with him/her by the Organizer or shared with him/her indirectly upon the execution of this contract.

    The Participant commits to delivering any document containing confidential information or shared with the Participant upon the execution of this contract, on the Organizer’s simple request. This confidentiality agreement is valid for 24 months from the start of the Second Phase mentioned in this contract.

    ARTICLE 13 – PROTECTION OF PERSONAL DATA

    The collection and processing of personal data relating to the Participant by the Organizer is primarily intended to ensure that the Competition will be properly completed and in particular to allow the Organizer to contact the winner and to award them with prizes in an efficient way and, if the case arises, to publish the list of the winners.

    Personal Data you submit when you participate in the Hackathon will be treated in accordance with our Privacy Policy http://privacy.bemyapp.com/ and applicable data protection laws.

    Participants have the right to access, update and/or obtain deletion of their data by requesting directly to BeMyApp at the address 86 rue de Charonne, 75011 Paris or by going to data.bemyapp.com.

    ARTICLE 14 - RESPONSIBILITY

    BeMyApp reminds Participants about the characteristics, limitations and risks of the Internet network and accepts no responsibility for any consequences that may occur while they are connected to the event websites and during their participation in the Competition.

    BeMyApp shall not be made responsible if Participants cannot connect to the website of the event due to a technical fault or in the event of any problem linked namely and not exclusively to (1) network overload ; (2) an electric or human error (3) any malicious intervention ; (4) an issue related to a phone line ; (5) an issue related to hardware or software ; (6) a hardware or software malfunction ; (7) a case of emergency ; (8) disruptions that may affect the smooth running of the Competition.

    It is the Participant’s responsibility to take appropriate measures to protect his/her own data and/or software located on his/her computer equipment, against any violation. The Participant’s connection to the event websites and their participation in the Competition is made under their own sole responsibility. BeMyApp shall not be held responsible for any infection by potential viruses on the Participant’s computer equipment, or of the intrusion of a third party on their system.

    BeMyApp shall not be held responsible if, for any reason, data related to a Participant’s registration doesn’t reach the company or is illegible or impossible to process.

    BeMyApp and the Organizer reserve the right to exclude any Participant or person disrupting the Competition’s smooth running. They reserve the right to use any recourse, including suing anyone suspected of cheating, falsifying, or disrupting the process described in the Terms and Conditions, or suspected of trying to accomplish such actions. Any Participant deemed by the Organizer or by BeMyApp to have disrupted the Competition in any of the ways stated above, will be deprived of the right to obtain any prize, and no claim will be accepted consequently.

    Participants remain solely and entirely responsible for the damages caused by them or their equipment to goods or people during the competition. They see to covering their risks by their own insurance and renounce any right to resort to the Organizer or BeMyApp in that respect.

    ARTICLE 15 – APPLICATION OF THE TERMS AND CONDITIONS

    This document is accessible on the event website: http://www.digitalprocurementworld.com/hackathon during the full duration of the Competition.

    Participation in the Competition implies full acceptance without reservation of the present regulation. Participation in the Competition is strictly personal and the Participant cannot, under any circumstances, be replaced. Any claim relating to the Competition will be barred after a period of 6 (six) months from the deadline for participation stipulated in Article 1.

    The T&Cs and any contractual and non-contractual disputes in connection with them shall be governed by, construed and take effect in accordance with Netherland’s law. Any dispute arising out of or in relation to the Terms and Conditions shall be brought to an amicable settlement.

    In case of failure to reach an amicable settlement, the parties submit to the exclusive jurisdiction of the Netherland’s courts to decide and settle any claim, dispute or matters arising out of or in connection with the T&Cs or established by them (whether contractual or non-contractual).

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